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January 17, 2018

arrow bulletStaff Resources for All District Employees

The Staff Resources portion of the Human Resources Department web page provides a variety of resources and general information for all West Genesee employees such as benefits, physical exams, payroll forms, Family Medical Leave Act, sexual harassment, Employees Assistance Program and more. 

Benefit Plans/Open Enrollment Periods

Health Insurance: Open enrollment for District health insurance for all eligible employees is during the month of September. The effective date of coverage is October 1.

The District offers Classic Blue Regionwide and HMO Blue. Check your employee contract for eligibility.

Classic Blue Benefits Summary (PDF)

West Genesee Health Insurance Regulations

All employees must notify the Health Insurance Department of changes that affect their coverage, i.e. changes from individual to family coverage. If an employee marries and wants to change to family coverage, that change must be made within 30 days of the date of the marriage. Please note that dependents are not automatically added to coverage. A new baby is to be reported within 30 days of the baby's birth in order to obtain proper coverage. A new birth is to be reported even if the employee already has family coverage. Health coverage is provided for children to age 26. Dental coverage may be extended to age 25 if the child is a full time student attending an accredited college or university. For information about health claims, providers, etc., please contact Classic Blue Regionwide at 1-800-499-1275.

Dental and Prescription Plans:

Open enrollment for the Excellus Dental Blue Options Plan is ONLY during the month of September. Check your employee contract for eligibility. The effective date of coverage for these plans is October 1.

For eligibility information and enrollment packets regarding health, dental and prescription insurance contact the West Genesee Insurance Department at (315) 487-4692. For information about dental claims, providers, etc., please contact Excellus Blue Cross and Blue Shield customer service at 1-800-724-1675.

Vision Insurance

Open enrollment for the VSP Vision Plan is during the month of September. Check with your contract for eligibility. For information about claims and providers, contact VSP Customer Service at 1-800-877-7195.

Flexible Spending Accounts

Benefit Resource is the administrator of the West Genesee Flexible Spending Benefit Plan. The plan year for flexible spending is from January 1 to December 31.  Flexible Spending Accounts provide you with an important tax advantage that can help you pay health care and dependent care expenses on a pre-tax basis. By anticipating your family's health care and dependent care costs for the next plan year you can actually lower your taxable income. For more information on Flexible Account Spending plans and for enrollment forms, contact the West Genesee Payroll Department at (315) 487-4691, or click on the link below.

Flexible Spending Accounts - Benefit Resources


Tax Sheltered Annuities (TSAs)/403(b) Plan

Tax Sheltered Annuities/403(b) Plan: West Genesee Schools makes available to all district employees a voluntary retirement savings TSA or 403(b) plan. You can enroll at any time. To enroll you must complete a Salary Reduction Agreement available from the West Genesee Payroll Department or online at Tax Shelter Annuity (403b) - Omni. (A list of District Approved 403(b) Providers is available from this website.)

OMNI Salary Reduction Agreement (PDF)

Retirement Information and Questions

For questions and information on retirement issues such as benefits and loans, Teachers, Teaching Assistants and Administrators and retirees should contact the New York State Teachers Retirement System at (518) 447-2900 or 1-800-348-7298. All other district employees and retirees should contact the New York State and Local Retirement System at (518) 474-7736 or 1-866-805-0990. Retirement forms are available at the District Office but may also be downloaded quickly from these web sites.

General Payroll Information

West Genesee Mileage Report (PDF)

Direct Deposit Authorization Form (PDF)

Direct Deposit Change/Cancellation Agreement (PDF)

Form W-4 Federal Income Tax Withholding (PDF)

Form IT-2104 New York State Tax Withholding (Fillable PDFs)

Employee Change of Address Form (PDF)

Westar Credit Union

West Genesee Employee Fingerprinting

New York State law requires that the Office of School Personnel Review and Accountability conduct fingerprint supported criminal history background checks for applicants for certification and all prospective employees of school districts. West Genesee's fingerprinting is provided through the BOCES Office of Health/Safety/Risk Management. For more information on fingerprinting procedures and fees, click here (pdf).

Employee Physical Examination

The West Genesee Central School District requires a physical examination of all new employees. This examination should not include any diagnostic tests, however, a TB test or chest X-ray is required for all new employees at the time of initial employment. For more information on the physical requirements and for an exam report form, click here (pdf).

Employee Assistance Program

Employee Assistance Program (EAP) is an important benefit provided to you by your employer. EAP services are available to you and your dependents at no cost. These services include: professional counseling (individual, relationship, family), life coaching, depression screening, legal and financial referrals, workshops and trainings on personal and professional development topics, extensive online information and resources on wellness and mental health topics, and more.

Family and Medical Leave Act (FMLA)

The Family Medical Leave Act requires employers to provide up to 12 weeks of unpaid, job-protected leave to eligible employees for a variety of reasons. The Department of Human Resources offers the following FMLA information for district employees:

West Genesee Board of Education FMLA Policy (pdf)

Sexual Harassment

West Genesee Central Schools are committed to safeguarding the rights of all employees to a work environment that is free from all forms of sexual harassment. The Board of Education has approved the following policies regarding sexual harassment in the workplace:

Sexual Harrassment Policy (pdf)

District Policy on a Drug Free Workplace

West Genesee Schools have a Drug Free Workplace policy in effect in compliance with provisions of the Federal Drug Free Workplace Act of 1988. For more on the policy, click here (pdf).


More information heading

Director of Staff Relations

David Cirillo                           300 Sanderson Drive Camillus, NY 13031       315-487-4555

General questions:
employment, graduate credits, change of status, professional development,
reimbursement for coursework, forms, ID badges, fingerprinting, etc. 

Karen Fredericks

Payroll questions:                               Scott Bartowski (instructional staff) 315-487-4691  

Erin Cooper (support staff) 315- 487-4566    

Insurance questions:  Jenny Provost 315- 487-4692  



Other Helpful Websites


Benefit Related Links




Personnel Policies(Click on this title to go to BOE Policy Page, to see all Personnel Policies)


Teacher Resources





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